"If I wanna keep growing... I can't keep doing it all on my own"

Oof, I know this feeling well.

When clients are flowing, the work is (finally) abundant, and money is rolling in. 💸💸💸

But the actual day to day feels like an eye twitch waiting to happen.

Last week I wrapped up my first ever Focus Framework Intensive, and the client was at this exact tipping point with her business.

She started on her own, she was used to doing everything on her own. She is so incredibly efficient at what she does, and she has always kept her clients happy.

BUT... and there's always a but... that unstructured approach doesn't last long.

Bc the better you are at your work, the more people want to work with you.

& the more clients, the more things there are to remember.

& the more reliance on memory, the more impossible it becomes to DELEGATE and dig yourself out of that never-ending task list.

She needed systems she could plug into, that her team could adopt as well.

So we started with blogs: one of her biggest services

2 blog posts for this client every month. 3 for that one. 1 each for these 7 other clients. Plus social content calendars on top of it all. Plus, plus, plus. 🙃

The work itself? Easy. She could write these in her sleep.

But keeping track of who needs what and when? Especially when some clients won't even notice if something's a week late?

That's the mental challenge.

Here's what we did:

First, we decluttered the hell out of her ClickUp

SO many unused views... deleted. Custom fields from random free templates that had nothing to do with her actual business... buh bye.

Then we mapped out all of her recurring work

Every blog post. Every social calendar. All of it planned out in advance with placeholder tasks.

We created systems and project templates for her two biggest services.

But that just results in a shit ton of projects, which kinda = overwhelm, too. 😬

SOOOO, we created a 2-week sprint view

A focused view that only surfaces projects with due dates in the next 14 days.

All those future blog posts and deliverables? They exist. They're planned. But they don't show up until it's actually time to work on them.

Anything else she adds to her workload outside of what's recurring? Will show up with the right due date.

Immediately, that feeling of drowning in to-dos? GONE

Now when she (or her team) opens ClickUp, they have a view of exactly what needs to happen this sprint. That's it.

All hands on deck. All focus on the same 14 days.

Her team finally knows what to work on without asking. She can actually see what's getting done without hunting through tasks. And nothing falls through the cracks because it's all been mapped out from the beginning.

This is what I mean by *strategic systems*

It's not about having the fanciest automations or using every ClickUp feature.

It's about understanding where YOUR specific bottleneck is and building exactly what solves for that.

For her? It was volume + visibility + team coordination.

For you? It might be something totally different.

This I know for sure: if you're keeping everything in your head, if your team is constantly asking what to work on, if you're worried you're forgetting something...

You don't need to work harder. You need to work structurally.

There are *2 ways* we can work on this together in your ClickUp:

1. If you have a single process that feels painful, 90 minutes + $150 is all it takes with a Process Power Hour.
   ​
2. If it feels bigger than that and you want more 1:1 support for mastering your client work system in 2026 and beyond, Focus Framework Intensive is the right fit.

Don't hesitate to reach out with questions about these offers! I'm not one to buy without 100% assurance, so I welcome your skepticism 😏

XO,

Robyn

Robyn

​​

Do Your Worst 💔 Unsubscribe

P.S. Focus Framework Intensive is 2 weeks of 1:1 work where we build out your entire client work delivery system from top to bottom. We tackle the structure, the workflow, the views that actually matter—and by the end, you'll know exactly how every system plugs into the Focus Framework and how to keep building from there. It's two 90-minute deep dives plus four 30-minute office hours to make sure it all clicks. [Book your Intensive →]​

​