2025 is here and we're ready for it 🥳

Call me cliche, but I love the whole new year, new you energy.

What's wrong with wanting to improve yourself?

I want to ride this SELF IMPROVEMENT high and start the new year with 3 quick-hit ways to make your ClickUp simpler this year!

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Starting with Tupperware.

Is there anything more frustrating than a drawer full of lids and containers that don't match?

That's definitely one of my bugaboos. 😩

& what do most people do when they have a bunch of mismatched Tupperware?

They throw it all out and start fresh with a new set.

They stack. They match. They go together.

⬇️

This is exactly the same logic I'd like you to apply to your task statuses and stick to a 2 or 3 stage task status you use for everything.

Open, in progress, closed.

Open, closed.

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If you've ever downloaded a template, or you jumped into building as a newbie, custom task statuses are the norm.

Don't get me wrong. I understand the logic of thinking:

"I want to track the phases of this THING in detail, obviously that's what the task status is for"

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& it's really not an issue until you start using the everything view – which btw is the ClickUp secret sauce for feeling calm when there's a lot going on. 😌

The everything view is your single source of truth: the ONE LIST with everything you're working on... in one place.

If every list uses a different set of task statuses: when you try to bring all of that together into a singular list, it turns into a shit storm. 💩☔️

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When you have your project manager hat on, all you need to know is what you're working on and what's coming down the line.

The specific stage of a task doesn't matter until you're working on that task.

For example, in my project everything view, I have two YouTube videos that are in progress. ⬇️

Are they in the outline, or scripting, or filming phase? I don't care when I'm looking at this view.

From this high level view, all I care about is what's coming up, what's being worked on and if it will be done on time – and grouping by task status helps with that.

If I was using a separate task status for my YouTube videos, this view would be a lot more scattered and less helpful bc each project would be grouped separately.

PS-Keeping is SIMPLE is how you prevent feeling overwhelmed.

To add context to the specific stage of a task, use custom fields instead.

Trust me when I say... overcomplicating your setup is a right of passage in ClickUp so don't stress as you work out the kinks.

It's my 2025 goal to help you avoid the pitfalls of this insanely advanced tool, so stay tuned for part 2 of this 3-part series!

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Lets do big things together this year!

Robyn xx

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